Google Docs: Refreshed Documents list now rolling out


A refreshed documents list is currently being rolled out making it more useful to find, explore and share items. Here are some of the changes:

- New filters in ‘More options’ making it easier to narrow your search by type, visibility state and other criteria.

- A new preview panel on the right side of the document list showing a preview thumbnail, sharing settings and more. If the file is a video, you can start playing it directly from the preview panel or from the recently announced video player.

- To make it easier to view photos, you can now click on the magnifying glass on a photo to open a full screen slide-show viewer.

- A new view called ‘Home’. The contents of the ‘Home’ view are controlled by you so that the content you access the most often is easier to get to. You can remove files from the ‘Home’ view by right clicking the file and selecting ‘Don’t show in home’ to hide them. And when you need them, these files can always be found later by selecting ‘All items’ or using search.

- ‘Folders’ have been replaced by ‘Collections’ in the navigation bar. Collections are designed to combine the best features of labels and folders. A file can live in multiple collections, just like with Gmail labels. Collections can also be stored hierarchically, just like folders on your desktop. And of course, collections can be shared, just like you can share docs.

- Instead of checkboxes to select multiple files, you can now use your ‘Shift’ or ‘Control’ (Cmd on Macs) keys.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Google Docs

How to access what's new:
The new documents list is being rolled out over the next few days to domains whose administrator has enabled ‘pre-release features’ in the administrator control panel under 'Domain Settings'. It will be rolled out to all remaining domains shortly.

For more information:
http://googledocs.blogspot.com/2011/01/refresh-to-documents-list.html
Documents list getting started guide

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New in Google Docs: Quick starring, justify paragraph in the toolbar and improved sharing invitations


The following new features have been released to Google Docs:

Quick starring: You can now star documents from inside the document and not just the documents list.

Justify paragraph: This is now in the toolbar so no more need to use Format > Align > Justify

Sharing invitations: Now, when you share a document with others, all new collaborators are now included on the email thread. This means that when someone replies to the email in the thread, the other invitees will automatically see the message.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Google Docs

For more information:
http://googledocs.blogspot.com/2011/01/this-week-in-docs-quick-starring.html

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New features for the Email Settings API and API improvements


The following new read functionality has been added to the Email Settings API:

read labels
read send-as
read forwarding email address
read imap settings
read pop settings
read email signature
read vacation-responder

Some additional changes have been made to API Authentication as well as improvements to API quotas, limits and tips for better error handling for Admin Settings API, Audit API, Calendar Resource API, Email Migration API, Email Settings API, Provisioning API, Reporting API.

Editions included:
Google Apps for Business, Government and Education

Languages included:
US English

For more information:
http://code.google.com/googleapps/domain/email_settings/developers_guide_protocol.html
http://code.google.com/googleapps/docs/

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Not looking at your Gmail window? Desktop notifications for email and chat now available

Desktop notifications for email and chat are now available for all Google Apps domains. These are HTML5 desktop notifications which display pop-ups whenever a chat message or new email arrives.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Gmail

How to access what's new:
In your Gmail “Settings”, go to the ‘General’ tab and scroll down to the new ‘Desktop Notifications’ section. Click on the link to opt-in to this feature. Once enabled, choose if you want notifications just for chat, email or both. You can also choose just to be notified for email in Priority Inbox if you have that enabled.

Note: This functionality is currently only available for people using Google Chrome, but we’re working to make notifications part of the standard Web platform. This feature is available to domains with 'pre-release features' enabled in the administrator control panel.

For more information:
http://gmailblog.blogspot.com/2011/01/desktop-notifications-for-emails-and.html
http://mail.google.com/support/bin/answer.py?hl=en&ctx=appsfeed&answer=1075549

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Print from your phone with Gmail for mobile and Google Cloud Print


Google Cloud Print is a service that allows printing from any app on any device, OS or browser without the need to install drivers. You can now print directy from Gmail on your phone using this service.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
US English Only

How to access what's new:
- Connect your printer to Google Cloud Print. For now, this step requires a Windows PC but Linux and Mac support are coming soon. Google Chrome is needed to use Google Cloud Print.
- Sign in to your Google Apps mail account from your iPhone or Android browser and choose “Print” from the dropdown menu in the top right corner. You can also print eligible email attachments (such as .pdf or .doc) by clicking the “Print” link that appears next to them.

For more information:
http://gmailblog.blogspot.com/2011/01/print-from-your-phone-with-gmail-for.html
Google Cloud Print Help Center

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Launched: New Google Apps Marketplace education category


Today we launched a new education category of over 20 new apps from 19 vendors, available in the Google Apps Marketplace. Many of these apps are free or have free trials and include learning management systems, gradebooks, learning aids, student tools and more. You can add these integrated applications to your Google Apps subscription with just a few clicks. Watch this video for more information.

Editions included:
Google Apps for Education

Languages included:
US English

How to access what's new:
- Go to http://www.google.com/appsmarketplace/edu
- Choose an app from various apps, including Haiku (LMS), BrainPop (EDU Content), and DreamBox (EDU games).
- Click the blue ‘Add it now’ button to add the app for your users.

For more information:
http://googleenterprise.blogspot.com/2011/01/google-apps-just-got-smarter.html

If you’ve #gonegoogle, and tried the #appsmarketplace, let others know what you recommend - via Twitter, Google Buzz or submit your suggestions for additional apps to us.

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Email authentication using DKIM now available to all Google Apps domains

Google Apps administrators can now enable DKIM signing for all outgoing messages which helps validate outbound mail as being from that domain.

To add a digital signature to outgoing mail, you generate a domain key that Google Apps uses to create encrypted mail headers that are unique to your domain. You add the public key to the Domain Name System (DNS) records for your domain. Recipients can then verify the source of a mail message by retrieving your public key and using it to decrypt the header.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
US English Only (Next Generation Control Panel)

How to access what's new:
There are three major steps required to add the DKIM signature to all outgoing mail:
- Generate the domain key for your domain
- Add the public domain key to the DNS records for your domain
- Turn on authentication in the ‘Advanced Tools’ section of the administrator control panel

Note: If you purchased your domain from one of our registration partners while signing up for Google Apps, the first two steps are not necessary. Google will automatically generate the domain key and add the necessary DNS record when you turn on authentication.

For more information:
http://googleenterprise.blogspot.com/2011/01/spam-takes-another-hit-email.html
Help Center: http://www.google.com/support/a/bin/answer.py?answer=174124

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Google Docs: Watch videos directly in your documents list


You can now watch videos that you’ve uploaded to your document list directly in your browser. The videos need to be in a supported format.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Google Docs

How to access what's new:
In your documents list, click on a video file that you’ve uploaded and the the video opens in a new page that includes a video player. You will need to have Flash installed for the video player to work.

For more information:
http://googledocs.blogspot.com/2011/01/this-week-in-docs-video-player-in.html
Help Center: http://docs.google.com/support/bin/answer.py?hl=en&answer=1047043

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New email delivery controls for Google Apps Administrators

Google Apps administrators can now create policies specifying who their users can communicate with over email, and administrators can tailor these policies for different groups of users.

For example, school faculty and staff can have unrestricted email access while students have the freedom to send and receive emails within the school community but are protected from unwanted email interactions with outsiders.

Editions included:
Google Apps for Business, Government and Education

Languages included:
US English Only (Next Generation Control Panel)

How to access what's new:
In the administrator control panel, select ‘Advanced tools’ and scroll down to the bottom of the page to see the new option ‘Restrict email delivery’. To restrict email to just within the domain, administrators will still need to add the domain name here.

For more information:
http://googleenterprise.blogspot.com/2011/01/set-limits-on-email-use-within-your.html
Help Center: http://www.google.com/support/a/bin/answer.py?hl=en&answer=177482

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Event timezones in Google Calendar available to all Google Apps domains


The following new feature is now available in Google Calendar for all Google Apps domains:

Event timezones - You can now specify the time zone for a given event. You can even set up events which start in one time zone and end in another.

Previously this feature was only available to domains with ‘pre-release features’ enabled in the Administrator Control Panel.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Google Calendar

How to access what's new:
Event timezones: Click the “Time zone” link to the right of the date and time fields on the event page. Events will appear on your calendar according to the current time zone you’re in, and when you change to your destination time zone they’ll be in the right place.

For more information:
http://gmailblog.blogspot.com/2010/12/event-time-zones-in-google-calendar.html

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