Scheduled Release track features update 11/29/11

The following features are now available to domains following the Scheduled Release track:
- No new features to announce

The following features are intended for release to these domains on Dec 6th:
- No new features to announce

Release track:
Scheduled*

Editions included:
Google Apps, Google Apps for Business, Government and Education

*Scheduled Release track: Domains with ‘Scheduled Release’ option enabled in the administrator control panel. Learn more

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Scheduled Release track features update 11/22/11

The following features are now available to domains following the Scheduled Release track:

Gmail:
The ‘Manage this domain’ link for administrators has moved from its current location at the top right of the inbox, to the bottom right corner of the inbox, just underneath ‘Last account activity’. This link will not show if Tasks or a chat mole is open. If an administrator account switches to Gmail’s new look, the ‘Manage this domain’ link moves to the 'Settings' gear menu in the upper right of the Gmail inbox.

Gmail Contacts:
Browse the Google Apps directory from within Gmail Contacts

Users can browse the entire Google Apps directory for their domain from within Contacts without having to search. This is especially useful when a user doesn’t know the exact name or spelling of the person they’re looking for or wants to see a complete list of contacts for their domain in alphabetical order. Just click “Directory” in the left sidebar from within Contacts in Gmail to get started.

Docslist:
Ability to restrict the download of non-Google file types in Google Docs. This restriction can be applied to .ppt, .pdf, video, and image files.


The following features are intended for release to these domains on November 29th:

- No new features to announce

Release track:
Scheduled*

Editions included:
Google Apps, Google Apps for Business, Government and Education

For more information:
http://googleappsupdates.blogspot.com/2011/11/browse-google-apps-directory-from.html

*Scheduled Release track: Domains with ‘Scheduled Release’ option enabled in the administrator control panel. Learn more

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New version of Google Apps Sync for Microsoft Outlook® now available

Version 2.5 of the Google Apps Sync for Microsoft Outlook® plugin is now available with the following improvements:

Synchronization Status dialog now includes Notes: The Synchronization Status dialog now includes status of Outlook Notes syncing with Google Docs. (This is the dialog that opens when you first start Outlook. You can also open it from the Google Apps Sync menu in your Windows system tray.)

Editions included:
Google Apps for Business, Government and Education

Languages included:
All 26 languages supported by the plugin

How to access what's new:
Download page. If the plugin is already installed, then it will auto-update to the new version.

For more information:
Release notes
Help Center

New look available for Gmail, Calendar, Docs and Sites! Find out more at whatsnew.googleapps.com/new-look

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Why wait? Move your entire domain to Gmail’s new look today!

We encourage Google Apps administrators to manage the rollout of Gmail’s new look to their users, so they’ll have a better experience when the new look becomes permanent.

To assist with this, a new checkbox is now available in the administrator control panel giving administrators the ability to make the new look the default for all their users immediately. Administrators cannot revert this change, but individual users can temporarily switch back to the old look.

You can give your users all the information they need to make a smooth transition to the new look by visiting our Google Apps Learning Center, where you'll find ready-to-use guides, presentations, and videos on the new look for Gmail as well as other services.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by the Control Panel
(Next Generation and Current Version)

How to access what's new:
In the administrator control panel, click on ‘Settings’, then ‘Email’ and scroll down to the section ‘New look for Gmail’ to see the new option.

For more information:
http://www.google.com/support/a/bin/answer.py?answer=1699303
Resources and Email templates for your users:
http://learn.googleapps.com/new-look-gmail

New look available for Gmail, Calendar, Docs and Sites! Find out more at whatsnew.googleapps.com/new-look

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Gmail app for iOS 4+ now available

The Gmail app is now available in the App Store for any iOS 4+ device. The app includes the following features:

- Receive notification badges for new messages.
- Read your mail with threaded conversations.
- Organize your mail by archiving, labeling, starring, deleting, and reporting spam.
- Keep track of important messages with Priority Inbox.
- Auto-complete contact names as you type.
- Send and receive attachments.
- Search through all your mail.

Editions included:
Google Apps, Google Apps for Business, Government and Education

How to access what's new:
Download from the App Store

For more information:
http://googleenterprise.blogspot.com/2011/11/gmail-app-for-ios-available-in-app.html
Help Center: http://www.google.com/support/mobile/bin/topic.py?hl=en&topic=1205739&parent=14237

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Google Apps Script: Client Handlers and Validators for more responsive applications

You can now create more responsive Applications with Client Handlers and Validators in Google Apps Script.

- Using Client Handlers, your application can now respond to events in the browser without the need to perform a round trip to Google Apps Script servers.
- Support for validators in handlers. Validators allow handlers to check simple and complex conditions before they are invoked.

Editions included:
Google Apps, Google Apps for Business, Government and Education

For more information:
http://googleappsdeveloper.blogspot.com/2011/11/creating-more-responsive-applications.html

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New version of Google Apps Directory Sync tool available

A new version of the Google Apps Directory Sync tool is now available with the following improvements:

- Added the ability to synchronize only passwords that have changed since the previous sync.
- Added the option to prevent a sync from suspending/deleting admin accounts not found in the LDAP server.
- Improved performance of the sync simulation UI.
- Added support for Base64-encoded passwords.
- Logs are now encoded in UTF-8 by default to support non-ISO characters.
- The logging level menu now displays options in decreasing order of verbosity.
- Added logging for suspended accounts that are not deleted because of the current configuration.

Editions included:
Google Apps, Google Apps for Business, Government and Education

How to access what's new:
Download page

For more information:
Release notes: http://www.google.com/support/a/bin/answer.py?answer=1263028

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Scheduled Release track features update 11/15/11

The following features are now available to domains following the Scheduled Release track:

Gmail:
- The ‘Manage this domain’ link for administrators is moving from its current location at the top right of the inbox, to the bottom right corner of the inbox, just underneath ‘Last account activity’. This link will not show if Tasks or a chat mole is open. If an administrator account switches to Gmail’s new look, the ‘Manage this domain’ link moves to the Settings gear menu in the upper right of the Gmail inbox. This change will take a few days to roll out.

Calendar:
- Calendar’s new look automatically becomes the default interface. Users can revert to the classic look for a limited time.

We’ll keep you updated on when these changes will become permanent for scheduled domains, and we encourage you to review the information and training materials on the new look at http://whatsnew.googleapps.com/new-look and http://learn.googleapps.com/new-look-calendar

- Suggested times: With this new feature, a pop up will display and suggest times when guests are available.

Spreadsheets:
- Pivot table: More options when sorting pivot tables.

The following features are intended for release to these domains on November 22nd:

Gmail Contacts:
- Browse the Google Apps directory from within Gmail Contacts.

Users can browse the entire Google Apps directory for their domain from within Contacts without having to search. This is especially useful when a user doesn’t know the exact name or spelling of the person they’re looking for or wants to see a complete list of contacts for their domain in alphabetical order. Just click “Directory” in the left sidebar from within Contacts in Gmail to get started.

Docslist:
- Ability to restrict the download of non-Google file types in Google Docs. This restriction can be applied to .ppt, .pdf, video, and image files.

Release track:
Scheduled*

Editions included:
Google Apps, Google Apps for Business, Government and Education

For more information:
http://googleappsupdates.blogspot.com/2011/11/browse-google-apps-directory-from.html
http://gmailblog.blogspot.com/2011/11/suggested-times-in-google-calendar.html

*Scheduled Release track: Domains with ‘Scheduled Release’ option enabled in the administrator control panel. Learn more

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New version of Google Apps Migration for Lotus Notes tool now available

Version 3.1.4 of the Google Apps Migration for Lotus Notes tool is now available with the following improvements:

- New calendar migration test mode. Migrate events with full attendee details, but with no attendee fan-out. Events migrated using test mode are clearly identified as such in Google Calendar.
- Reduced size and life span of Migration Status view indexes to offer better performance in the user's mailbox.
- Miscellaneous UI improvements.

Editions included:
Google Apps for Business, Government and Education

For more information:
http://www.google.com/support/a/bin/answer.py?hl=en&answer=154630
Release notes: https://www.google.com/support/a/bin/answer.py?hl=en&answer=161642

New look available for Gmail, Calendar, Docs and Sites! Find out more at whatsnew.googleapps.com/new-look

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New limit when granting access to your Gmail account

Google Apps users can grant access to their Gmail account allowing another person to read, send, and delete messages on their behalf. This access was limited to 10 users but this limit has now been increased to 25.

Release track:
Rapid or Scheduled

Editions included:
Google Apps for Business, Education and Government

Languages included:
All languages supported by Gmail

For more information:
https://support.google.com/mail/bin/answer.py?hl=en&answer=138350

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More mobile device management functionality for Google Apps

Google Apps Mobile Management is a set of device management controls integrated into the Google Apps control panel. It covers Android and Google Sync devices, which include iOS, Windows Phone, and other smartphones and tablets using Microsoft® Exchange ActiveSync®.

With Mobile Management, you can manage your mobile fleet with the following features:
- Granular policies: Configure mobile settings at the organizational unit level
- Device activation: Control what devices can connect to your users' Google Apps data
- Device console: View all mobile devices in your domain connecting with Google Sync or Android Sync.

In addition to these mobile settings, you can view graphs about mobile usage and see mobile trends in your organization in the Reports tab of your control panel.

Editions included:
Google Apps for Business, Government and Education

Languages included:
US English Only (Next Generation Control Panel)

How to access what's new:
Mobile Management is in the administrator control panel under ‘Settings’ -> ‘Mobile'

Note: Android devices need to have the Google Apps Device Policy app installed to show up under the Devices tab. Send this sample email to your users instructing them to download the Device Policy app before you check 'Enforce policies on Android devices' or 'Enable device activation.'
- Devices not supported: BlackBerry devices and devices connecting via IMAP or POP because these do not use Google Sync (Microsoft® Exchange ActiveSync®) or Android Sync.
- Users who can already sync with your Google Apps domain will still be able to sync with your Google Apps domain. After November 14, new Android users will need to install Device Policy if you enforce device policies or enable activation.
- Administrators can audit mobile apps installed on Android devices that access Google Apps data (see the Devices tab), but cannot audit mobile apps on other operating systems like iOS and Windows Phone.

For more information:
http://googleenterprise.blogspot.com/2011/11/more-flexible-mobile-device-management.html
Help Center: http://www.google.com/support/a/bin/answer.py?answer=1734200

New look available for Gmail, Calendar, Docs and Sites! Find out more at whatsnew.googleapps.com/new-look

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Don’t want that file downloaded? Ability to restrict file download now in Google Docs

We recently made it possible to restrict the download of non-Google editor file types in Google Docs. This restriction can be applied to .ppt, .pdf, video, and image files for example.

Release track:
Rapid*

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Google Docs

How to access what's new:
Select the file that you want to restrict, select the ‘More’ menu and choose the new option. Alternatively, right-click a document in the docslist and select ‘prevent viewers from downloading’ from the menu options.

For more information:
https://docs.google.com/support/?hl=en

*Rapid Release track: Domains with ‘Rapid release’ checkbox enabled in the administrator control panel. Learn more

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Browse the Google Apps directory from within Gmail Contacts

Users can browse the entire Google Apps directory for their domain from within Contacts without having to search. This is especially useful when a user doesn’t know the exact name or spelling of the person they’re looking for or wants to see a complete list of contacts for their domain in alphabetical order. Just click “Directory” in the left sidebar from within Contacts in Gmail to get started.

Release track:
Rapid*

Editions included:
Google Apps, Google Apps for Business, Government and Education

How to access what's new:
- To enable / disable the ability to browse the Google Apps directory, enable / disable Contact Sharing: Control Panel -> Settings -> Contacts -> Enable / Disable contact sharing.
- To hide specific users (or resources) from being visible to other users from within Contacts: Control Panel -> Organization and Users -> User information -> Contact Sharing checkbox.
- To set the Google Apps directory to be alphabetized by first or last name: Control Panel ->Settings -> Email -> Name format.

- Reload Gmail
- Go to "Contacts"
- In the left sidebar, click "Directory", above "New Group..." at the bottom.
- Browse by using either the next/prev arrow buttons or open the drop down to the left of the next/prev arrow buttons to jump directly to a specific alphabetical range.

For more information:
http://www.google.com/support/a/bin/answer.py?answer=1628008

*Rapid Release track: Domains with ‘Rapid release’ checkbox enabled in the administrator control panel. Learn more

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Scheduled Release track features update 11/8/11

The following features are now available to domains following the Scheduled Release track:
Gmail:
- New option when granting access to Gmail
A new option is now available to users when granting access to their Gmail account. This option controls whether a message is marked as read or unread when accessed by the person accessing the account. This is useful for the manager/assistant use cases.

Note: Administrators can control whether their users have this option to grant access or not via the administrator control panel.

The following features are intended for release to these domains on November 15th:
Gmail:
The ‘Manage this domain’ link for administrators is moving from its current location at the top right of the inbox, to the bottom right corner of the inbox, just underneath ‘Last account activity’. This link will not show if Tasks or a chat mole is open. If an administrator account switches to Gmail’s new look, the ‘Manage this domain’ link moves to the Settings gear menu in the upper right of the Gmail inbox.

Calendar:
- Calendar’s new look will automatically become the default interface. Users can revert to the classic look for a limited time.

We’ll keep you updated on when these changes will become permanent for scheduled domains, and we encourage you to review the information and training materials on the new look at http://whatsnew.googleapps.com/new-look and http://learn.googleapps.com/new-look-calendar

- Suggested times: With this new feature, a pop up will display and suggest times when guests are available.

Spreadsheets:
- Pivot table: More options when sorting pivot tables.

Release track:
Scheduled*

Editions included:
Google Apps, Google Apps for Business, Government and Education

For more information:
https://mail.google.com/support/bin/answer.py?hl=en&ctx=mail&answer=138350
http://gmailblog.blogspot.com/2011/11/suggested-times-in-google-calendar.html

*Scheduled Release track: Domains with ‘Scheduled Release’ option enabled in the administrator control panel. Learn more

New look on the way for Gmail, Calendar, Docs and Sites! Find out more at whatsnew.googleapps.com/new-look

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More control for administrators over the creation and visibility of Google Sites

Google Apps administrators now have the following new options in the Google Apps Control Panel for Sites:

Site Creation: Select whether to allow users in organizational units to create new sites.

Site Visibility: Select the default visibility for newly created sites per organizational unit.

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
US English only (Next Generation Control Panel)

How to access what's new:
In the admin control panel, click ‘Settings,’ then Sites, then ‘Org Settings’ to see the new options.

Note: We’re aware of a known cosmetic issue where the organizational unit name does not display properly in the Site Creation section. We’re working on resolving this.

For more information:
http://www.google.com/support/a/bin/topic.py?hl=en&topic=14075

New look on the way for Gmail, Calendar, Docs and Sites! Find out more at whatsnew.googleapps.com/new-look

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Deprecation of Gmail App for BlackBerry

Beginning November 22, 2011, we will end support for the Gmail App for Blackberry (installed native app). Over this past year, we've focused efforts on building a great Gmail experience in the mobile browser and will continue investing in this area.

Users may continue to use the app, if installed, however it will not be supported by Google, or available for download starting November 22. BlackBerry users can continue to access Gmail through the mobile web app at http://www.gmail.com in their BlackBerry web browser. Learn more.

Editions included:
Google Apps, Google Apps for Business, Government and Education

For more information:
http://www.google.com/support/a/bin/answer.py?answer=1733075

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New version of Google Apps Migration for Microsoft® Exchange tool now available

Version 2.3 of the Google Apps Migration for Microsoft® Exchange tool is now available with the following improvements:

- Pre-migration diagnostics
Check for configuration errors in connectivity and authentication; and errors in your user list before you run a migration.
- Detailed migration reports
Quickly determine if any message errors occurred during a migration, why those errors occurred, and which users were affected by them.
- IMAP server list
Allows you to choose the specific type of IMAP server from which you are migrating data, which improves performance.
- New command line options:
--emapi_sleep_time -- Specifies the interval between two EMAPI requests to throttle the upload
--run_diagnostics -- Runs pre-migration diagnostics
--imap_server_type -- Specifies the type of IMAP server from which you are migrating data
--noenable_error_reports -- Prevents the utility from generating migration reports, which improves performance
- Improved data estimation feature
Feature now uses multi-threading for significantly faster overall data migration estimations.

Editions included:
Google Apps for Business, Government and Education

For more information:
https://www.google.com/support/a/bin/answer.py?hl=en&answer=172212
Release notes: https://www.google.com/support/a/bin/answer.py?hl=en&answer=162794

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Having trouble scheduling that event? Suggested times now available in Google Calendar

A ‘Suggested times’ feature is now available in Calendar. If a guest is using Google Calendar and you or users at your domain have access to their calendar, when you click on this new feature, a popup will display times when guests are available.

Release track:
Rapid*

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Google Calendar

How to access what's new:
1. Add a guest to your event and the ‘Suggested times’ link will appear.
2. Click the link to open a popup that will display times when guests are available.
3. Find a time that works and click to select it.
4. The calendar event page will automatically update to reflect your chosen time.

Note:
- If you don’t have access to a guest’s calendar, the popup will still indicate if “All participants can attend” as it only checks those calendars that you have access to, including your own.
- If there isn't a time when all of your guests are available, the popup will display the error message, "No free times for all participants were found through [day and time range you selected]. Choose a different start time to search again". This may happen if some guests have all-day events or working hours set.
- The list can also be navigated using the arrow keys and is accessible with a screen reader for accessibility.

For more information:
http://gmailblog.blogspot.com/2011/11/suggested-times-in-google-calendar.html

*Rapid Release track: Domains with ‘Rapid release’ checkbox enabled in the administrator control panel. Learn more

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Scheduled release domains: New look is now the default interface for Google Docs and Sites

The new look for Google Docs and Sites is now the default interface for scheduled release domains for:
- Docs
- Spreadsheets
- Drawings
- Sites
- Docslist*

For the above services, users still have the ability to opt-out temporarily and revert to the older interface over the coming weeks. We'll keep you posted as to when this will be permanent.
*Users can opt in to the new interface for the next few days

Release track:
Scheduled*

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Google Docs and Sites

For more information:
http://whatsnew.googleapps.com/new-look/docs-updates
http://learn.googleapps.com/new-look-docs
https://docs.google.com/support/bin/answer.py?answer=1409641

*Scheduled Release track: Domains with ‘Scheduled Release’ checkbox enabled in the administrator control panel. Learn more

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New look now permanent in Google Docs and Sites for rapid release domains

The new look for Google Docs and Sites is now the permanent interface for rapid release domains for:
- Docs
- Spreadsheets
- Drawings
- Sites

For the Docslist, users can still opt-out of the new interface for the next few days.

Release track:
Rapid*

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Google Docs and Sites

For more information:
http://whatsnew.googleapps.com/new-look/docs-updates
http://learn.googleapps.com/new-look-docs
https://docs.google.com/support/bin/answer.py?answer=1409641

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‘Manage this domain’ link for Administrators in Gmail’s new look

Google Apps administrators have a link available in their Gmail inbox which allows them to easily access their administrator control panel. This link is an alternative to logging in at www.google.com/a/your_domain.com where your_domain.com is the name of the admin’s domain.

If an administrator account switches to Gmail’s new look, the ‘Manage this domain’ link moves from its current location, to the Settings gear menu in the upper right of the Gmail inbox.

Release track:
Rapid and Scheduled

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Gmail

For more information:
http://gmailblog.blogspot.com/2011/11/gmails-new-look.html
http://www.google.com/support/a/bin/answer.py?answer=182076
http://whatsnew.googleapps.com/new-look/gmail-updates

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Gmail’s new look and Google Apps

Google Apps users are now able to switch to Gmail’s new look.

Updates and improvements include:
- Streamlined conversations
- Elastic density to suit various screen sizes
- New HD themes
- Smarter navigation
- Better search

For a comprehensive overview of the changes, please visit the Gmail Blog.

Release track:
Rapid* and Scheduled**

Editions included:
Google Apps, Google Apps for Business, Government and Education

Languages included:
All languages supported by Gmail

How to access what's new:
Rapid Release domains: Click on ‘Switch to the new look’ in the bottom-right of the Gmail inbox, beside the ‘Manage this domain’ link.
Scheduled Release domains: Click on ‘Switch to the new look’ in the upper-right corner of the inbox.

**If the administrator of a domain has previously requested to disable Google promotions in Gmail, this option to switch to the new look will not appear for users at these domains, but will be available in a number of weeks.

For more information:
http://gmailblog.blogspot.com/2011/11/gmails-new-look.html
Help Center: https://mail.google.com/support/bin/answer.py?hl=en&answer=1357852&ctx=cbo&cbid=722971680
http://learn.googleapps.com/new-look-gmail
http://whatsnew.googleapps.com/new-look/gmail-updates

*Rapid/Scheduled Release track: Domains with ‘Rapid release’ or ‘Scheduled release’ checkbox enabled in the administrator control panel. Learn more

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Scheduled Release track features update 11/1/11

Scheduled Release track features update 11/1/11

The following features are now available to domains following the Scheduled Release track:
Calendar:
- Users using the latest version of Google Chrome browser will see an option to allow Google Calendar to be the default service when opening all web calendar links.

Docs:
- A preview will be available of the new version of presentations with faster collaboration and more features. Users can preview the new editor via the document list. Click on the gear icon and select ‘Document settings.’ Then, from the editing tab, check the box to “Create new presentations using the latest version of the presentation editor.”

Sites:
- Display charts directly in Google Sites. Once you select a spreadsheet, the editor picks existing charts from the spreadsheet to embed into a Site.


The following features are intended for release to these domains on November 8th:
Gmail:
- New option when granting access to Gmail
A new option will be available to users when granting access to their Gmail account. This option controls whether a message is marked as read or unread when accessed by the person accessing the account. This is useful for the manager/assistant use cases.

Note: Administrators can control whether their users have this option to grant access or not via the administrator control panel.

Release track:
Scheduled*

Editions included:
Google Apps, Google Apps for Business, Government and Education

For more information:
https://mail.google.com/support/bin/answer.py?hl=en&ctx=mail&answer=138350

*Scheduled Release track: Domains with ‘Scheduled Release’ option enabled in the administrator control panel. Learn more

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